Just recieved info on the Go process and thought I'd share with you all

[Smiley]

It seems that there is a new process for census this year(!!!!). This is the first I’ve heard of it, I’m afraid

The process will run as follows

· In December 2010 volunteer testing of the whole process and the new micro-site (????) takes place

· In early January, the new micro site is made available on Go! and trial invoices dated early January 2011 are visible. The membership is notified to check the trial invoices for data accuracy by e-newsletters, Go!, the webpage and magazine

· In January, all Commissioners will receive a communication and are encouraged to check unit invoices in their areas using the micro-site and look at the number of members being charged for in the trial invoices

· Early February 2011 - data exported from Go!

· Early February - extracted information uploaded into the micro-site

· A communication will be sent to Main Contacts (using the webpage, Go! and e-newsletters), that invoices are available in the micro-site and are due to be paid by 22 February 2011.

· Invoices will be printable from the micro-site

[squirrrel]

clear as mud

[northeast quine]

I was told the census numbers would be taken in December which perhaps ties in with the micro site thingy?

[Squirrel-Nutkin]

I have a girl turning 7 and leaving rainbows to go to brownies last week january/1st week feburary - so she is currently on GO as a member at rainbows and she is still a rainbow (only won't be a rainbow on 22nd february)...

I have updated her VALID TO date so that it shows what her last meeting date with rainbows will be (and that is an end of jan date) ...

but I am thinking that as she won't be a rainbow on 22nd february (will actually be a brownie by then) that I will have to manually update my invoice/bill if it is going to be based on december or january membership figures?

[Marie]

From what I've seen, you won't be allowed to change the numbers on your invoice this year. As I understand it, the invoices will be based on the information at the end of January so once this girl moves up, get her off your list quick!

[Squirrel-Nutkin]

From what I've seen, you won't be allowed to change the numbers on your invoice this year. As I understand it, the invoices will be based on the information at the end of January so once this girl moves up, get her off your list quick!

I will... but it will probably be "too late" for us judging from what has been said already! as I genuinely won't be able to remove her from our unit until she legitimately leaves...

hopefully the "valid to" role dates will work for this girl!!!! (bet somehow they won't!)

[frazzledguider]

The stuff from Smiley says the data will be taken at the start of February so if you take this girl off your list at the end of January then you should be OK.

[Loopy]

Should all be OK, but you could always let her new Brownie unit know so that they can reimburse you if the wrong unit does get invoiced

[RMT]

Need some advise ladies, I still have leaders on my list that should not be their have contacted county, as dont have a division, and still nothing has been done about it two of the ladies should be in a trefoil unit but DC has advised she can not see a trefoil unit yet.

I will 'not' be paying for the ladies but if GGUK are not going to let us edit the invoices who else can I ask to delete them from my unit list?
Just getting a bit fed up of them being there now and nothing being done about it :(

[frazzledguider]

Your DC should be able to make these people inactive with your unit if they're no longer with your unit. I don't understand the relevance of the trefoil unit?

[bagpuss]

I will... but it will probably be "too late" for us judging from what has been said already! as I genuinely won't be able to remove her from our unit until she legitimately leaves...

hopefully the "valid to" role dates will work for this girl!!!! (bet somehow they won't!)

If you have to you could pay for her out of the Rainbow funds and then ask the Brownie unit to pass the money back across to the Rainbows so they pay for her, although in fairness, if she pay subs/census in termly installments, it's Rainbows that will have received her subs over the last year so Rainbows have the census money in their account surely.

[catdrew]

why dont you try go direct to get them removed?

[Marie]

Need some advise ladies, I still have leaders on my list that should not be their have contacted county, as dont have a division, and still nothing has been done about it two of the ladies should be in a trefoil unit but DC has advised she can not see a trefoil unit yet.

Ask your DC to end their roles with your unit but leave their membership status as active. If she doesn't find their proper home by the time the invoices are issued, they will be invoiced directly by CHQ for just that part of the subscription. If they pay up, their membership will continue to be active and they will continue to receive Guiding.

Thinking about it, I'm not sure Trefoil Guild are on Go! I am a county secretary and on the odd occasions I look at the whole county in Go! I can see down through Divisions and Districts to Rainbow/Brownie/Guide units, but I don't see any TG groups - yet I know they exist.

[fenris]

TG are not on Go. There is a national census rate for TG which is different to those in active Guiding, and for those who are TG only it is paid direct to TG headquarters through their Guild (those who still have a Guiding role/membership have to be Associate members of TG, and pay Guiding census locally through whatever their Guiding role is).

[RMT]

TG are not on Go. There is a national census rate for TG which is different to those in active Guiding, and for those who are TG only it is paid direct to TG headquarters through their Guild (those who still have a Guiding role/membership have to be Associate members of TG, and pay Guiding census locally through whatever their Guiding role is).

Does that mean to get them off GO you have to make them inactive?? Confused why can they not set them up on GO so districts can see them I thought TG was a part of Guiding,

I emailed GO Support who replied advising commissions have to do not them so have now forwarded that to DC I will have to chat with her in new year to see if we can sort, it may be that she has not had the correct training as she was only DC when GO came out and our training was VERY basic (I did attend myself but only learnt things when i tried doing things after).

Thank you for all the advise

Becky

[fenris]

Does that mean to get them off GO you have to make them inactive?? Confused why can they not set them up on GO so districts can see them I thought TG was a part of Guiding,

I emailed GO Support who replied advising commissions have to do not them so have now forwarded that to DC I will have to chat with her in new year to see if we can sort, it may be that she has not had the correct training as she was only DC when GO came out and our training was VERY basic (I did attend myself but only learnt things when i tried doing things after).

Thank you for all the advise

Becky

TG is a bit of an anomaly (sorry TGers!). It used to be a totally independent organisation, it is now part of Guiding, but has a fair degree of independence.

Those who have active Guiding appointments can only be Associate members of TG - and they pay census for their Guiding role.
Those who are TG only are full TG members and pay TG Census - they are not Guiding members, don't pay Guiding Census, and don't appear on Go.
So yes, if they are now TG only they should be made inactive from being adult members of Guiding. Their Census will be a matter for their Guild to deal with.

[RMT]

TG is a bit of an anomaly (sorry TGers!). It used to be a totally independent organisation, it is now part of Guiding, but has a fair degree of independence.

Those who have active Guiding appointments can only be Associate members of TG - and they pay census for their Guiding role.
Those who are TG only are full TG members and pay TG Census - they are not Guiding members, don't pay Guiding Census, and don't appear on Go.
So yes, if they are now TG only they should be made inactive from being adult members of Guiding. Their Census will be a matter for their Guild to deal with.

Thank you Fenris for the reply, this is the first time our district has had a TG I will print this off and speak to DC about as I dont think she knew this, all the leaders in our District are fairly new (6 years i thinks the longest) so this TG unit is new to everyone :) Think I may also have to show her this forum everyone is soo helpful not sure what i would have done without it